Student Handbook

Click on a topic below to go directly to that section or download a PDF version to view or print.

Daily Schedule
Welcome Letter

Mission Statement

Parent/Teacher/Student Compact

Behavior/Discipline Policy

Attendance and Procedures

Field Trips

Pictures

Report Cards

Parent Teacher Conferences

Problems or Concerns

Parent Visitations

Helping Your Child with School

School Volunteer Program
Immunization

Medical Problems

Medication

Emergency Information

Family Educational Rights and Privacy Act

Harassment, Intimidation, Bullying
Internet Use Policy
Sexual Harassment

Title I Policy
Discrimination Complaints

Weapons on School Grounds

Dress Code



DAILY SCHEDULE

 8:15-8:30 a.m
  Breakfast
 8:30-8:45 a.m.
  Calendar

 8:45-9:00 a.m.
  Music
 9:00-10:30 a.m.
  Math & Spelling
 10:30-10:45 a.m.
  Recess
 10:45 a.m. - 12:00 p.m.
  Writing, Social Studies, Reading
 12:00-12:15 p.m.
  Literature
 12:30-12:45 p.m.
  D.E.A.R.
 12:45-1:30 p.m.
  Reading

 1:30-1:40 p.m.
  Recess Monday, Wednesday and Friday
 1:40-2:15 p.m.
  Reading, Writing, Social Studies, Science, Art
 2:15-2:45 p.m.
  P.E. Tuesday, Wednesday and Thursday

 2:45-2:55 p.m.
  Clean up

 2:55 p.m.
  Dismissal


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WELCOME TO EVERGREEN SCHOOL DISTRICT

Dear Parents and Guardians:

Welcome to the Evergreen School District #205 and a new school year. The staff and I pledge to do our best to
make your child’s school experience both successful and enjoyable.  Our responsibility is to provide each child
the very best educational experience possible.  Your involvement is an essential component of your child’s educational experience. You are invited to join in the process, so that together we can provide a successful
school for your children.  Please feel welcome to contact the school staff or administration regarding any
questions you may have.

Sincerely,
Bill Glidewell


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OUR SHARED VISION FOR EDUCATION

The Mission of Evergreen School District is to provide a program of academic excellence that assures all
students will acquire knowledge, skills, and work habits to become productive, creative members of society. 
We will inspire and challenge students to work toward their potential by offering nurturing and diverse learning opportunities, which emphasize academic excellence and foster thinking, creativity, mutual respect and shared responsibility between school and home.  We are committed to providing continuous opportunities for staff, community, parents and students to contribute to the educational process.  We strive to accomplish our mission
by maintaining high academic expectations for all students in a positive and safe learning environment.


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EVERGREEN PARENT/ TEACHER/ STUDENT COMPACT

Evergreen School District is committed to providing quality educational opportunities to ensure that each
student has the chance to reach his/her fullest potential in a safe, caring environment.

PARENT/GUARDIAN     I will do my personal best to:

  • Teach my child, by example, to have respect for him/herself and others in words and actions.
  • Become involved in school by volunteering my time, attending conferences, and communicating with teachers on a regular basis.
  • Support the school’s discipline policy and be willing to listen to input concerning my child’s behavior and academic needs.
  • Encourage my child through attention, participation, and interest in his or her learning.
  • Communicate with and give positive support to my child.
  • See that my child attends school regularly, on time, and well rested.

 

TEACHER     I will do my personal best to:

  • Inform parents about current topics of study on a regular basis.
  • Maintain clear lines of communication between home and school about academics and behavior.
  • Notify parents immediately with discipline concerns or referrals.
  • Know each child’s individual strengths and use these to enhance future learning.
  • Set high standards for all students.
  • Provide a safe physical and emotional environment for all students.
  • Inform parents about workshops and training for parents.
  • Continue to learn and grow as a teacher, modeling life-long learning.

 

STUDENT     I will do my personal best to:

  • Respect others and school property, as well as myself.
  • Cooperate with students and staff.
  • Invest in an “I can” attitude.
  • Be prepared each day.
  • Help keep our school safe for everyone.
  • Express myself in a positive, honest, and respectful way.

 

SUPERINTENDENT/PRINCIPAL     I will do my personal best to:

  • Promote a safe and caring environment for all.
  • Promote life-long learning among the entire community.
  • Provide opportunities for parents to learn how to best help their child succeed.  

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BEHAVIOR GUIDELINES AND SCHOOL DISCIPLINE POLICY

At Evergreen School, we believe that appropriate behavior skills must be taught and reinforced just as academic skills are taught and reinforced.  We rely on the support and close cooperation of home, school, and community to convey our message that children benefit most when they are able to live and learn in a safe, structured, and respectful atmosphere.  

Guidelines have been established for expected school behavior.  Students must respect themselves, others, and property at all times and to use the rules of common courtesy when interacting with others.  All teachers will discuss these rules with their class and review them throughout the school year.  Parents are asked to go over these guidelines with their children at home as well to reinforce the school’s behavior expectations and discipline policy.  For your information, a listing of our expectations and discipline policy can be found below.  We anticipate that students will follow these guidelines on a daily basis, thus avoiding the need for disciplinary action.

SCHOOLWIDE RULES

In GENERAL students are expected to… 

  • Talk quietly and with respect to other students and adults
  • Respect school property and the property of others
  • Follow directions the first time they are given
  • Keep hands, feet and objects to themselves
  • Refrain from name calling, cursing or teasing
  • Walk quietly as they move around the building
  • Refrain from throwing or kicking snow, rocks, sticks, etc...
  • Remain on school property during school hours unless accompanied by a parent, guardian, or another authorized adult
  • Comply with the district dress code

Students WILL NOT BRING TO SCHOOL….

  • Weapons, intoxicants, paging devices, or tobacco products
  • Any object that looks like a weapon or could be used as a weapon, including toy guns or knives, water guns, etc…
  • Skateboards, rollerblades, or roller skates
  • Inappropriate publications or pictures
  • Mouthwash, cologne, or fragrant sprays

While ON THE SCHOOL BUS, students are expected to …

  • Arrive at the bus stop approximately 10 minutes before bus arrival
  • Behave appropriately at the bus stop
  • Stay in designated “waiting area” at bus stop away from the flow of traffic until bus driver has signaled to board
  • Remain seated in a proper manner on the bus while the bus is moving
  • Not change seats unless directed by the driver
  • Not put any body parts or other objects out of bus windows
  • Keep aisles clear of lunch boxes, books, feet, etc...
  • Keep their hands and feet to themselves and talk to others in a respectful manner 
  • Speak softly so as not to distract the driver
  • Walk when entering/leaving the bus
  • Not eat on the bus unless otherwise instructed
  • Follow the directions of the driver

On the PLAYGROUND, students are expected to …

  • Follow all directions from the playground supervisory staff
  • Remain on the playground at all times
  • Get permission from one of the staff on duty before entering the building
  • Use respectful and non-threatening language toward others
  • Play only those games that allow everyone to enjoy recess safely
  • Walk on the sidewalks, staying away from the parking lot area
  • Avoid chasing or tag games on the blacktop areas or near playground equipment
  • Not to pick up or throw rocks, sticks, mulch, dirt, snow, etc.
  • Use balls and jump ropes in appropriate areas away from buildings and equipment                
  • Use climbing equipment safely
  • Report all accidents and injuries to one of the adults on duty immediately
  • Go inside as soon as the bell is rung

We fully expect that students will learn and follow school behavior guidelines, will use good self-control, and will monitor their own actions at all times. In this way, all students will be able to enjoy a positive learning environment and to avoid the need for disciplinary action.

 


DISCIPLINE POLICY: BEHAVIORS AND CONSEQUENCES

Consequences are based on the severity of the incident and whether the behavior has occurred before.  Students who are involved in major discipline issues will be assigned consequences in accordance with school and district discipline policies. These procedures are designed to offer due process while at the same time protecting the rights of others; maintaining safety and security for all individuals in the school; and ensuring a positive learning environment.

DUE PROCESS

All students who are involved in a discipline concern will be offered due process. Due process will include the student's right to be treated with fairness and respect; to be given the opportunity to share his/her side of a situation; and to be assigned consequences in a reasonable and impartial manner. Due process will include the right to request a review of any decision and the right to appeal through the school district's appeal process.

In the school, students will be given the opportunity to reflect on their misbehavior, to assume personal responsibility for their portion of a situation, and to make amends, when practical, in an appropriate manner.

CLASSROOM CONSEQUENCES

The student's teacher is responsible for monitoring student behavior, applying consequences when necessary, and documenting the personal and social development of each child assigned to him/her. The teacher will assign consequences for misbehavior in a fair and judicious manner that reflects both the severity and the frequency of concern, and the student's record of misbehavior.

Classroom consequences may include, but are not limited to, the following:

  • Verbal warnings, cues, name and check marks on the board, etc…
  • In-class consequences, isolation within or outside of class
  • 1-3 day detention
  • Student action plan, daily behavior report or chart
  • Parent contact by teacher
  • School-Based Team meeting for problem solving

SCHOOL DISCIPLINE

If a student does not respond appropriately to classroom consequences, is unwilling to cooperate, or is disrespectful or disobedient to the adults in the school, a parent-teacher-principal conference will be scheduled to discuss the issues and to clarify that the student has moved from classroom consequences to school level discipline.   

Some major misbehaviors may be dealt with immediately by the principal and the student will receive school consequences. Examples of such misbehaviors may include, but not be limited to, disrespectful, disobedient or defiant behavior to adults in the school; leaving the school grounds without permission; physical aggression, fighting and/or bullying; physical threats or intimidation, possession of harmful objects or substances; theft or vandalism; racism; harassment; and illegal acts. The principal will assign consequences for misbehavior in a fair and judicious manner that reflects both the severity and the frequency of the behavior, and the student's record of misbehavior.

School discipline may include, but is not limited to, the following:

  • Completing assigned work in the class or office
  • Grounded from recess and/or lunch periods
  • Restricted learning environment, in-school suspension
  • Parent-teacher-principal conference called by the principal
  • Individual Educational Plan for behavior
  • Partial or totally restricted day
  • 1 to 3 day out-of-school suspension
  • 3 to 5 day out-of-school suspension
  • Conditional suspension of indefinite length

 

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ATTENDANCE POLICY AND PROCEDURE

Regular and punctual attendance is an essential part of the educational process.  The daily experiences gained in the classroom cannot be substituted for or regained in its entirety through make-up work.  It is the direct responsibility of the students and parents to insure appropriate attendance in school, as prescribed under state law (RCW 18A.58.200).  Clear communication between home and school will help us ensure the safety and continued learning for our children.

PROCEDURES

If a student is ill, he or she should stay home.  However, absences from school always mean missed academic learning time and often are the major reasons for poor grades.  Because of this, it is important that students do not miss more days than necessary.  To ensure the safety of our children and maintain accurate records, we ask that you follow these steps when your child is absent:

  1. Call 722-6384 between 8:00 a.m. and 9 a.m. to alert us if your child is going to be absent.
  2. If a student is absent and we have not received a phone call, one of our staff will attempt to contact you by phone to verify that your child is safely home in your care.
  3. After an absence, please send a note to the office including:  child’s name, date, nature of illness, parent / guardian signature.
  4. If a student returns without a note or without phone contact, the absence will be counted as unexcused.  This is in accordance with the Becca Bill.

BECCA BILL

The New Compulsory School Attendance Law (RCW 28A.225.020) states that all parents / guardians of any child between the ages of 6 and 18 must have their child attend school.  If a child fails to attend school without valid justification, the law requires the school to follow these steps:

    1. Inform a student’s parents or guardians in writing or by phone if the student has one unexcused absence.
    2. Schedule a parent conference after two unexcused absences in a single month.
    3. After seven unexcused absences in a month or ten in a school year the school is required to notify the district office to file a petition with the juvenile court alleging a violation of RCW 28A.225.030.

The bill authorizes the court to order the child to attend school, as well as serve detention or an alternative to detention, such as community service hours, participation in dropout prevention programs, or payment of a fine.

REQUESTS FOR HOMEWORK

Parents may request homework when a child is home ill.  Requests should be made prior to 11:00 a.m. to give teachers time to organize the materials.  Books and paperwork can be picked up in the office between 2:30 and 3:00 p.m.


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FIELD TRIPS

During the year, field trips related to grade level curriculum will be planned by individual teachers.  You will be asked to sign a permission slip.  Only students with signed permission slips are allowed to participate.  Parents are encouraged to help out with the supervision of field trips.


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PICTURES

Class pictures and individual pictures will be taken during the school year. Pictures are regarded as a service to parents and children.  The school does not require that you purchase pictures. Written notice will always be sent home with each child announcing when pictures will be taken. 


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REPORT CARDS

Report cards are provided to families every quarter.  These reports are shared with parents to communicate progress in academic and social skills each quarter.

  

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PARENT-TEACHER CONFERENCES

Parents are invited at any time during the school year to meet with their child’s teacher to discuss their child’s progress.

Scheduled conferences are an integral part of our school’s reporting program. Conferences are designed to give parents an accurate and objective report of a student’s academic and social growth. Parents should not hesitate to ask questions about any concerns they may have. Parents are also encouraged to bring to the teacher’s attention any information or concerns regarding their child’s individual needs.

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PROBLEMS OR CONCERNS

Should you have any concerns or hear something that doesn’t make sense, please visit immediately with your child’s teacher. The office (722-6384) will assist you in setting up an appointment. If unsatisfied, then feel welcome to visit with our Principal / Superintendent. Our goal is to find solutions to problems that are in the best interest of the student.


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PARENT VISITATIONS

Parents are encouraged to visit the school and observe their child’s classes at any time. Please call ahead to let us know you are coming. Often, teachers have special activities to which parents are invited. Children are excited to have their parents visit on such occasions. This involvement in your child’s education increases their motivation to succeed.


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HELPING YOUR CHILD WITH SCHOOL

It is extremely important that you stay involved with your child’s activities at school.  This will increase success in school.  The following ideas will help you stay involved:

    1. Work cooperatively with teachers and other school personnel.
    2. Show enthusiasm and interest in the things your child is doing in school.  Encourage your student to share the events of the day.
    3. Provide a quiet space and a time for your child to complete homework.  This is a time for you to work together.
    4. Read with and to your child.  Every student should read every night, even if they do not have homework; take time to read a book or the newspaper.
    5. Sign and return reading slips.
    6. Praise your child for work well done and as well as small steps taken toward improvement.  Improvements may take place in work, study habits, conduct, attitude, or specific skills.
    7. Visit the school often and accept invitations for classroom and school activities.
    8. Become involved in our Parents and Teachers Organization.

 

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Volunteers have been a vital part of Evergreen School’s programs. Volunteers strengthen our program by:

  • Providing more individual help for each child.
  • Giving the teacher more time to teach by assisting with clerical work or setting up for units and lessons.
  • Enriching the curriculum by sharing expertise.

If you are interested in volunteering or you would like more information about how you can help, please call the school at 722-6384.


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IMMUNIZATION

By law, any student in attendance at school who fails to provide documentary proof of full immunization, or proof of medical, religious, philosophical or personal objection within 45 calendar days after the child’s first day of acceptance, must be excluded from school until an acceptable Certificate of Immunization Status Form is submitted to the school.  For more information on required immunization, please contact our school at 722-6384.


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MEDICAL PROBLEMS

Be sure to notify us if your child has any special medical needs or problems which could require attention by school personnel.  Medical problems such as allergies, asthma, bee sting reactions, frequent nosebleeds, diabetes, etc. and information regarding treatment should be on file in our office.  Please be sure to communicate all special problems to your child’s classroom teacher.


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MEDICATION

If your child needs to receive medication (this includes pills of any kind such as vitamins or aspirin and cough syrup) during school hours the medication must be kept in the office.  The law requires that medication must be in its original container and be accompanied by a Medication Request Form stating the name of the medication, dosage, parent permission and a physician’s signature. 


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EMERGENCY INFORMATION

WE NEED YOUR CURRENT ADDRESS, TELEPHONE NUMBER AND A MESSAGE PHONE.  We do everything that we can to make school a safe place for students.  We supervise students closely and keep the grounds maintained for safety.  Yet sometimes accidents and student injuries occur.  In case of an emergency, we must have current information to be able to contact you during school days. Emergency Information Forms for parents to complete in case of an illness / accident or emergency are part of the registration packet.  Please be sure to return that form to the school. If during the school year phone numbers and / or other information changes, please call us to update your child’s information.

Every child is responsible to notify their teacher if he / she has been injured or hurt at school.  If first aid is required, the child is sent to the office.  If the injury appears to be more serious than the normal skinned knee or bruise, we will call parents.  We hope to never have to call a parent for a serious injury, but we want to be prepared if necessary.

Consent for treatment forms are available in the school office. If a parent chooses to sign the form, medical attention can proceed even if the parent cannot be located.

 

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CONFIDENTIALITY

Information shared with Evergreen's staff is treated confidentially and will not be shared with others without parent / guardian permission.  By law school employees are required to report suspected child abuse and neglect to child protection services.


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NOTIFICATION OF RIGHTS UNDER THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s educational records.  These rights are:

  1. The right to inspect and review the student’s educational record within 45 days of the day the school receives a request for access.

    Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect.  The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
  1. The rights to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading.

    Parents or eligible students may ask the school to amend a record that they believe is inaccurate or misleading.  They should write the school principal (or appropriate official); clearly identifying the part of the record they want changed, and specify why it is inaccurate or misleading.  If the school decides not to amend the records as
    requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise him/her of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
  1. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

    One exception, which permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the school has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official on performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record to fulfill his or her professional responsibility.

    (Optional) Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.  (NOTE: FERPA requires a school district to make a reasonable attempt to notify the parent or eligible student of the records request unless it states in its annual notification that it intends to forward records on request.)

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failure by a school to comply with the requirements of FERPA.  The name of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC  20202-4605

Policy No. 3207 - Students


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PROHIBITION OF HARASSMENT, INTIMIDATION AND BULLYING


The District is committed to a safe and civil educational environment for all students, employees, volunteers, and patrons, free from harassment, intimidation or bullying. “Harassment, intimidation or bullying” means any intentionally written message or image, including those that are electronically transmitted, a verbal, or physical act, including but not limited to one shown to be motivated by any characteristic in RCW 9A.36.080(3), (race, color, religion, ancestry, national origin, gender, sexual orientation or mental or physical disability), or other distinguishing characteristics, when an act:
  • Physically harms a student or damages the student’s property; or
  • Has the effect of substantially interfering with a student’s education; or
  • Is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment; or
  • Has the effect of substantially disrupting the orderly operation of school.
Nothing in this section requires the affected student to actually possess a characteristic that is a basis for the harassment, intimidation, or bullying. “Other distinguishing characteristics” can include, but are not limited to: physical appearance, clothing or other apparel, socioeconomic status, gender identity and marital status.  Harassment, intimidation or bullying can take many forms including: slurs, rumors, jokes, innuendos, demeaning comments, drawings, cartoons, pranks, gestures, physical attacks, threats or other written, oral, physical or electronically transmitted messages or images.  “Intentional acts” refers to the individual’s choice to engage in the act rather than the ultimate impact of the action(s). This policy is not intended to prohibit expression of religious, philosophical, or political views, provided that the expression does not substantially disrupt the educational environment. Many behaviors that do not rise to the level of harassment, intimidation, or bullying may still be prohibited by other district policies or building, classroom, or program rules.

This policy is a component of the district’s responsibility to create and maintain a safe, civil, respectful and inclusive learning community and is to be implemented in conjunction with comprehensive training of staff and volunteers, including the education of students in partnership with families and the community. This policy is to be implemented in conjunction with the Comprehensive Safe Schools Plan that includes prevention, intervention, crisis response, recovery and annual review. Employees, in particular, are expected to support the dignity and safety of all members of the school community.

Depending upon the frequency and severity of the conduct, intervention, counseling, correction, discipline and /or referral to law enforcement will be used to remediate the impact on the victim and the climate and change the behavior of the perpetrator. This includes appropriate intervention, restoration of a positive climate and support for victims and others impacted by the violation. False reports or retaliation for harassment, intimidation, and bullying also constitute violations of this policy.

The superintendent is authorized to direct the development and implementation of procedures addressing the elements of this policy, consistent with the complaint and investigation components of procedure 6590, Sexual Harassment.
                                       
Policy No.  3207         Students

Cross References:   
Policy 3200 - Rights and Responsibilities
Policy 3210 - Nondiscrimination
Policy 3240 - Student Conduct
Policy 3241 - Classroom Management, Corrective Action and Punishment
Policy 6590 - Sexual Harassment

Legal Reference:
RCW 28A.300.285 - Harassment, intimidation, and bullying prevention policies

Management Resources:
Policy News, April 2008 Cyberbullying Policy Required
Policy News, April 2002 Legislature and Anti-Bullying Bill

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ACCEPTABLE INTERNET USE POLICY


The use of Internet services at Evergreen School is a privilege, not a right. Inappropriate use as described in these policies will result in a restriction of Internet privileges. The administration will deem what is inappropriate use and their decision is final. Therefore, any material in any media form that is downloaded off the Internet is school property and permission must be given for a user to keep the material for personal or public use. Teachers and staff will be responsible to see that their students are following all acceptable use policies. The following rules define acceptable use:

  1. All use of the Internet must be in support of classroom group or individual educational activities or educational research related to such educational activities.

  2. Internet accounts are to be used only by the assigned individual of the account for the authorized purposes described in item (1) above.

  3. All use of the Internet for commercial, for profit, or non-profit enterprise, personal or corporate financial gain, advantage, or purposes is prohibited.

  4. Extensive use of the Internet for personal or private business is prohibited.

  5. All use of the Internet for product good or service advertising and political lobbying is prohibited.

  6. The Internet shall not be used to intentionally seek information on, obtain copies of, or modify computer files, data, or passwords belonging to other users.

  7. The Internet shall not be used to disrupt any use of the networks by other users.

  8. All communications and information accessible over the Internet should be assumed to be private property and protected by copyright laws.

  9. The Internet shall not be used to destroy, modify, or abuse any hardware or software employed by other users.

  10. The Internet shall not be used to develop, transmit, or integrate any software program, hardware or communications device which will harass other users, infiltrate a computer or computing system, and /or damage the software components of a computer or computing system.

  11. The Internet shall not be used to transmit hate mail, harassing statements, threats, discriminatory remarks, or advocate any other antisocial behavior.

  12. The Internet shall not be used to develop software, nor install legal or illegal copyrighted software on any server, server device, or computer owned, leased or installed by permission and operated by Evergreen School District, without the specific written consent of Evergreen School District.

  13. The Internet shall not be used to access, distribute, develop, or transmit any obscene or pornographic material. Neither shall such materials be stored on any computer device managed by Evergreen School District.

  14. The Internet shall not be used to access, develop, transmit or distribute any information, data, or material likely to be offensive or objectionable to recipients. Neither shall such materials be stored on any computer device managed by Evergreen School District.
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SEXUAL HARASSMENT

This district is committed to a positive and productive educational and working environment free from discrimination, including sexual harassment.  The district prohibits sexual harassment of students, employees and others involved in school district activities.

Sexual harassment occurs when:

  1. Submitting to the harasser's sexual demands is a stated or implied condition of obtaining an education or work opportunity or other benefit;
  2. Submission to or rejection of sexual demands is a factor in an academic, work or other school-related decision affecting an individual; or
  3. Unwelcome sexual or gender-directed conduct or communication interferes with an individual's performance or creates an intimidating, hostile or offensive environment.

Sexual harassment can occur adult to student, student to adult, student to student, adult to adult, male to female, female to male, male to male and female to female.

The district will take prompt, equitable and remedial action within its authority on reports, complaints and grievances alleging sexual harassment that come to the attention of the district, either formally or informally. Allegations of criminal misconduct will be reported to law enforcement and suspected child abuse will be reported to law enforcement or Child Protective Services. Persons found to have been subjected to sexual harassment will have appropriate school district services made reasonably available to them and adverse consequences of the harassment shall be reviewed and remedied, as appropriate.

Engaging in sexual harassment will result in appropriate discipline or other appropriate sanctions against offending students, staff and contractors. Anyone else who engages in sexual harassment on school property or at school activities will have their access to school property and activities restricted, as appropriate.

Retaliation against any person who makes or is a witness in a sexual harassment complaint is prohibited and will result in appropriate discipline. The district will take appropriate actions to protect involved persons from retaliation.

It is a violation of this policy to knowingly report false allegations of sexual harassment. Persons found to knowingly report or corroborate false allegations will be subject to appropriate discipline.

The superintendent shall develop and implement formal and informal procedures for receiving, investigating and resolving complaints or reports of sexual harassment. The procedures will include reasonable and prompt time lines and delineate staff responsibilities under this policy. All staff are responsible for receiving informal complaints and reports of sexual harassment and informing appropriate district personnel of the complaint or report for investigation and resolution. All staff are also responsible for directing complaints to the formal complaint process.

The superintendent shall develop procedures to provide age-appropriate information and education to district staff, students, parents and volunteers regarding this policy and the recognition and prevention of sexual harassment. At a minimum sexual harassment recognition and prevention and the elements of this policy will be included in staff, student and regular volunteer orientation.  This policy shall be posted in each district building in a place available to staff, students, parents, volunteers and visitors. The policy shall be reproduced in each student, staff, volunteer and parent handbook.

The superintendent shall make an annual report to the board reviewing the use and efficacy of this policy and related procedures.  Recommendations for changes to this policy, if applicable, shall be included in the report. The superintendent is encouraged to involve staff, students, and volunteers and parents in the review process.


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TITLE I PARENTAL INVOLVEMENT

The Board recognizes that parent involvement contributes to the achievement of academic standards by students participating in district programs. The Board views the education of students as a cooperative effort among school, parents and community. The Board expects that its schools will carry out programs, activities and procedures in accordance with the statutory definition of parental involvement.  Parental involvement means the participation of parents in regular, two-way, and meaningful communication involving student academic learning and other school activities, including ensuring that parents:

A.   Play an integral role in assisting their child’s learning;

B.    Are encouraged to be actively involved in their child’s education at school; and

C.    Are full partners in their child’s education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child.

The board of directors adopts as part of this policy the following guidance for parent involvement. The District shall: 

A.  Put into operation programs, activities and procedures for the involvement of parents in all of its Title 1 schools consistent with federal laws. Those programs, activities and procedures will be planned and operated with meaningful consultation with parents of participating children;

B.  Work with its schools to ensure that the required school-level parental involvement policies meet the requirements of federal law, including a school parent compact;

C.  To the extent practicable, provide full opportunities for the participation of parents with limited English proficiency, parents with disabilities, and parents of migratory children, including providing information and school reports in an understandable and uniform format in a language parents understand including alternative formats upon request; and

D.  Involve the parents of children served in Title I, Part A schools in decisions about how the 1 percent of Title I, Part A funds reserved for parental involvement is spent.


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COMPLAINTS ABOUT DISCRIMINATION, DISCRIMINATORY HARASSMENT, AND SEXUAL HARASSMENT

What is discrimination?
Discrimination is unfair or unlawful treatment of a person or group because they are part of a defined group, known as a protected class. Discrimination may include treating a person differently or denying someone access to a program, service, or activity because they are part of a protected class, or failing to accommodate a person’s disability.

What is a protected class?
A protected class is a group of people who share common characteristics and are protected from discrimination and harassment by federal, state, or local laws. Protected classes under Washington state law include sex, race, color, religion, creed, national origin, disability, sexual orientation, gender expression, gender identity, veteran or military status, and the use of a trained dog guide or service animal.

How do I file a complaint about discrimination?
If you believe that you or your child has experienced unlawful discrimination or discriminatory harassment at school based on any protected class, you have the right to file a formal complaint. For a full copy of the school district’s nondiscrimination procedure, visit www.evergreen.k12.wa.us or contact the school district at (509) 722-6084.

Before filing a complaint, you may wish to discuss your concerns with your child’s principal or with the school district’s Section 504 Coordinator, Title IX Officer, or Civil Rights Compliance Coordinator. This is often the fastest way to revolve your concerns. Bill Glidewell (509)722-6084.

Step 1: Complaint to the School District
In most cases, complaints must be filed within one year from the date of the event that is the subject matter of the complaint.  A complaint must be in writing, describe what happened, and state why you believe it is discrimination. It is also helpful to include what actions you would like the district to take to resolve your complaint. Complaints may be submitted by mail, fax, e-mail, or hand delivery to any district or school administrator or the district’s Compliance Coordinator.

When the school district receives your written complaint, the Compliance Coordinator will give you a copy of the district’s discrimination complaint procedure. The Compliance Coordinator will then make sure that the school district conducts a prompt and thorough investigation. You may also agree to resolve your complaint in lieu of an investigation. 

The school district must respond to you in writing within 30 calendar days after receiving your complaint, unless you agree on a different date. If exceptional circumstances related to the complaint require an extension of the time limit, the school district will notify you in writing about the reasons for the extension and the anticipated response date. 

When the school district responds to your complaint, it must include: 
  • A summary of the results of the investigation; 
  • Whether or not the school district has failed to comply with civil rights requirements related to the complaint; 
  • Notice of your right to appeal, including where and to whom the appeal must be filed; 
  • and Any corrective measures determined necessary to correct any noncompliance.

Step 2: Appeal to the School District
If you disagree with the school district’s decision, you may appeal to the school district’s board of directors. You must file a notice of appeal in writing to the secretary of the school board within 10 calendar days after you received the school district’s response to your complaint.

The school board will schedule a hearing within 20 calendar days after they received your appeal, unless you agree on a different timeline. At the hearing, you may bring witnesses or other information related to your appeal.

The school board will send you a written decision within 30 calendar days after the district received your notice of appeal. The school board’s decision will include information about how to file a complaint with OSPI.

Step 3: Complaint to OSPI
If you do not agree with the school district’s appeal decision, you may file a complaint with the Office of Superintendent of Public Instruction (OSPI).  A complaint must be filed with OSPI within 20 calendar days after you received the district’s appeal decision. You may send your complaint to OSPI by e-mail, mail, fax, or hand-delivery: 
Fax: (360) 664-2967
Mail: OSPI Equity and Civil Rights Office, PO Box 47200, Olympia, WA 98504-7200

Complaints cannot be filed with OSPI unless they have already been raised with the school district and appealed, as outlined in Steps 1 and 2 above, or if the school district did not follow the correct complaint and appeal procedures.

For more information, visit www.k12.wa.us/Equity/Complaints.aspx, or contact OSPI’s Equity and Civil Rights Office at (360) 725-6162/TTY: (360) 664-3631 or by e-mail at equity@k12.wa.us


REGULATION OF DANGEROUS WEAPONS ON SCHOOL PREMISES

It is a violation of district policy and state law for any person to carry a firearm or dangerous weapon on school premises, school-provided transportation or areas of other facilities being used exclusively for school activities.

The superintendent is directed to see that all school facilities post “Gun-Free Zone” signs, and that all violations of this policy and RCW 9.41.280 are reported annually to the superintendent of Public Instruction.

The following persons may carry firearms into school buildings, as necessary, although students engaged in these activities are restricted to the possession of rifles on school premises:

A.    Persons engaged in military, law enforcement, or school district security activities;

B.   Persons involved in a school authorized convention, showing, demonstration, lecture or firearm safety course;

C.   Persons competing in school authorized firearm or air gun competitions; and

D.   Any federal, state or local law enforcement officer.

The following persons over eighteen years of age and not enrolled as students may have firearms in their possession on school property outside of school buildings:

A.   Persons with concealed weapons permits issued pursuant to RCW 9.41.070 who are picking up or dropping off students; and

B.    Persons conducting legitimate business at the school and in lawful possession of a firearm or dangerous weapon if the weapon is secured within an attended vehicle, is unloaded and secured in a vehicle, or is concealed from view in a locked, unattended vehicle.

Persons may bring dangerous weapons, other than firearms, onto school premises if the weapons are lawfully within the person's possession and are to be used in a school-authorized martial arts class.

Persons over eighteen years of age and persons between fourteen and eighteen years of age with written parental or guardian permission may possess personal protection spray devices on school property. No one under eighteen years of age may deliver such devices, nor may anyone eighteen years or older deliver a spray device to anyone under fourteen or to anyone between fourteen and eighteen who does not have parental permission.

Personal protection spray devices may not be used other than in self-defense as defined by state law. Possession, transmission or use of personal protection spray devices under any other circumstances is a violation of district policy.

Students who violate this policy are subject to district discipline policies, including the due process provisions regarding notification of parents. Students who violate the firearms provisions are subject to a minimum one calendar year expulsion, with possible case-by-case modification by the superintendent. The district shall also comply with federal protections for disabled students in the application of this policy.

School officials shall notify the appropriate law enforcement agency of known or suspected violations of this policy.


Cross References:
Board Policy 3240 - Student Conduct
Board Policy 3241 - Corrective Actions or Punishment

Legal References:
RCW 9.41.280 - Dangerous weapons on school grounds

RCW 9A.16.020 - Use of force — when lawful

RCW 9.91.160 - Personal Protection Spray devices

RCW 28A.600.420 - Firearms on school premises, transportation, or facilities — Penalty — Exemptions

Management Resources:
Policy News, Ocober 1997 - Legislature also addresses “look-alike” firearms


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DRESS CODE

The primary goals of Evergreen School are to improve student learning and performance, to prepare students to be successful in life, and to provide a safe school environment.

Appropriate dress is important to the educational performance and attitude of students.  The appearance of any young person is primarily the responsibility of the individual and his / her parents.  Clothing and apparel worn at school should focus student attention toward the purpose of school and upon doing his / her best.  Students are expected to maintain dress and appearance that shows support for the goals and expectations of Evergreen School.  Student dress must be modest and not distracting to other students or teachers.  When a student’s appearance is felt to be distracting, disruptive, immodest, unsafe, or detrimental to the teaching / learning process, reasonable and appropriate action will be taken.

  • Dress codes have been established to promote an environment conducive to leaning, instill self discipline, minimize distractions, promote modesty, and provide safety.
  • The responsibility for complying with the dress policy is placed upon the student and his / her parent(s) / guardian.
  • Enforcement of the dress code is the responsibility of the teachers, the administration, and designated staff members.
  • Dress expectations are encouraged at all times.

 

School Dress Expectations (Applies to both genders)

  • Clothing worn at school must be modest.
  • Clothing must be size appropriate.  Extremely tight feature-revealing clothing or excessively saggy or baggy clothing is not appropriate.
  • Shirts, tops, and dresses must have snug fitting arm holes.  No spaghetti straps or loose fitting tank tops.
  • No low backs, deep scooped necklines, or exposed cleavage.
  • Midriff or bare back must not be exposed when involved in normal school activities such as walking, sitting, bending over a desk, raising hand, etc.
  • Shorts must be below fingertips when standing with the shoulders relaxed and arms extended at the side.
  • Skirts and dresses must be as long as or longer than shorts and must not pose a significant distraction when the student is involved in normal school activities such as walking, sitting, bending, etc.
  • Underwear must not be exposed or visible.
  • Clothing will not be permitted that is sexually provocative, mutilated, displays offensive language or slogans, advertises any substances a student cannot legally possess, or is gang related.
  • Shoes should not pose a safety hazard.  State health law requires that shoes be worn in the school at all times.
  • Potentially dangerous apparel items such as large or long chains, spiked clothing or unsafe accessories will not be allowed.
  • Hats are not to be worn in the school building during school hours unless necessary during special events or exceptional circumstances.

Dressing for success is vitally important to Evergreen School.  We request your assistance in maintaining a positive and productive environment conducive to learning.

Please help keep Evergreen School a great place to learn.

 

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